Timekeeper Representative

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Employee Services (OES) is responsible for the agency’s human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.

OES also administers employee-related agencywide programs such as Conflicts of Interest Board (COIB) programs, such as Financial Disclosure, Secondary Employment & Moonlighting Waivers, Residency Requirement Administration, Remote Work Program Administration, Federal Tax Information (FTI) background investigation requirements, and Line of Duty Injury (LODI) policies and procedures.

OES provides guidance and support to the agency’s business units on a wide variety of employee and employment-related matters, to ensure compliance with citywide and agencywide guidance and policies.

OES liaises and partners with the Department of Citywide Administrative Services (DCAS), Office of Labor Relations, Office of Payroll Administration, Conflicts of Interest Board, Department of Investigation, and other oversight agencies and to facilitate the agency’s workforce management business needs.

OES is seeking a Timekeeper Representative to serve in the Time & Leave Administration unit. Reporting to the Supervising Time & Leave Coordinator, the selected candidate’s duties and responsibilities will include, but not be limited to the following:

• Review and monitor weekly time records in the Citytime System.
• Review daily, bi-weekly and monthly Payroll Management System (PMS) and Citytime reports to ensure that the information is accurate and complete.
• Respond to user and approver requests and make necessary changes in Citytime.
• Identify timekeeping actions that must be processed outside of Citytime and enter said actions into PMS.
• Provide timekeeping information and resolve timekeeping issues.
• Verify employees’ requests for credit of compensatory time.
• Maintain the filing system for active and inactive employees and perform other related timekeeping duties.
• Process leave requests and collect and maintain required documentation.
• Communicate with divisions and employees on day-to-day issues related to time and leave.
• Assess, monitor, and implement COVID-19 time and leave policies applicable to DOF employees.
• Coordinate with divisions and other OES units to monitor and ensure appropriate administration of time and leave policies, including but not limited to COVID related tasks labor allocation, special work schedules, telework hours, etc.
• Review and apply complex, time sensitive, updated time and leave regulations.
• Ensure confidentiality of sensitive employee records related to COVID, leave of absence, etc.
• Manage expanded work schedule and shift changes for Deputy Sheriffs.
• Monitor and maintain trackers and compliance data for return to office guidelines.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.