Procurement Generalist

The Administration Bureau is made up of six units: Finance, Procurement, Human Capital, Information Technology, Facilities and Special Projects and Initiatives (SPI). The Administration Bureau serves as a customer service resource for the agency.

As part of the Procurement team the selected candidate will serve as a Procurement Generalist; this team is responsible for managing the purchasing of all goods and services required for our employees to carry out the agency’s mission.

THE ROLE The Procurement Generalist will report directly to the Director of Procurement in the Administration Bureau and be responsible but not limited to the following duties:

• Processing Requisitions: Initiate and complete requisitions utilizing various procurement methods, including but not limited to Requirements Contracts; Small Purchases; and Intergovernmental Purchases.
• Vendor Support: Support negotiations of prices and terms with vendors, ensure vendors are notified of authorization to provide goods and services and resolve procurement or payment issues with vendors.
• Customer Support and Service: Advise department heads on issues relating to the procurement of goods and services, request and modify specifications and scopes of work/services from agency end users; develop and release solicitations for micro purchases, attend internal meetings and procurement-related events as needed.
• Processing Payments: Enter invoices and requests for payment into NYC Financial Management System and ensure payments are issued in accordance with the specifications of the scope of the contract or the purchase order.
• Travel Requests: Process request for travel and make travel arrangements in accordance with comptrollers’ directives.
• Policy Compliance and Record Management: Working closely with agency leadership to ensure compliance with policies and procedures and maintenance of all office records.
• Special Projects: Provide support for other assigned projects/tasks as assigned.

PREFERRED SKILLS

• Baccalaureate Degree from an accredited college or university in Business, Finance, Accounting, Public Administration or a related field.
• Knowledge of New York City Procurement Policy Board (PPB) Rules.
• Familiarity with the Financial Management Systems (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP); and the Payee Information Portal (PIP)
• Strong record keeping skills and attention to detail.
• Problem solving skills and the ability to work well with others to resolve issues.
• Excellent verbal, written, research and professional interpersonal communication skills.
• Proficiency in Microsoft Office, Outlook, Word, and Excel.

CIVIL SERVICE TITLE: Community Associate

SALARY RANGE: $55,000 - $57,000, Commensurate with experience; full NYC benefits package APPLICATION DEADLINE: Until filled

TO APPLY: ALL APPLICATIONS MUST BE SUBMITTED THROUGH THE NYC JOBS WEBSITE City Employees – Click here and log in to ESS. Non-City Employees – Go to https://a127-jobs.nyc.gov/

• Search for job ID number: 777810
• Click on the job business title: Procurement Generalist
• Click on “Apply Now” at the bottom of the posting

Please be advised that we are not accepting phone calls, emails, or mailed correspondence related to resumes or job applications. Candidates will only be contacted if selected for an interview.

The candidate selected for this position must be a resident of the City of New York or become a resident within 90 days of appointment.

Authorization to work in the United States is required for this position.

Sponsorship is not available for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Please be advised that we are not accepting phone calls, emails, or mailed correspondence related to resumes or job applications. Candidates will only be contacted if selected for an interview.

The candidate selected for this position must be a resident of the City of New York or become a resident within 90 days of appointment.

Authorization to work in the United States is required for this position.

Sponsorship is not available for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.