Administration & Human Resources
Leave Administrator
$68,209 to $80,000 a year
Posted until October 1, 2026 · posted September 18, 2026
Requirements
Diploma + experience
Exam
Competitive title
A job title where you show you are right for it by passing a competitive exam: multiple-choice, practical, education and experience, or a mix. On our job pages this shows as "Civil service exam title".
Mostly for people already in city service. The posting says:
“CIVIL SERVICE STATUS Only those who are permanent in the Principal Administrative Associate civil service title, applicants who are reachable on the Principal Administrative Associate open competitive list, and applicants as indicated below will be considered.”
New to city jobs? Start with the ones open to anyone.
From ≈ $32.79 an hour · $2,623 every 2 weeks, before taxes (40-hour weeks).
NYC minimum wage is $17/hr. This beats it by $15.79/hr, with health insurance and a pension on top.
What you'd have made
$2,614 If you'd started this job 2 weeks ago, at this pay, before taxes.
An hour of this job pays for about 10.9 subway rides ($3 fare).
Price anything in hours of this job
Check yourself
What they actually ask for.
High school diploma plus experience
- A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
- A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
- Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.
Quoted word for word from the official posting. The label above is ours, read from this text; if they disagree, this text wins.
The work
What the job is.
Under general supervision, with latitude for independent initiative and judgment, performs analytical and specialized administrative functions pertaining to Leave Administration, including, but not limited to, the following:
Read the rest, from the posting
- Coordinate the administration of all paid and unpaid leave programs, including Medical Leave, FMLA, PFL, PPL, Workers' Compensation, Military Leave, and other statutory leave programs, ensuring compliance with City, State, and Federal regulations.
- Serve as the primary resource for managers and employees by providing guidance on leave policies, eligibility requirements, and applicable laws and regulations.
- Review, analyze, and determine appropriate leave actions based on applicable policies and supporting documentation; prepare and issue leave approval, denial, extension, and absence related correspondence.
- Coordinate with employees, physicians and/or health care providers, and third-party administrators to obtain, review, and evaluate medical documentation necessary for leave determinations and return-to-work clearances.
- Process, review, and audit leave-related transactions in NYCAPS and the Workers' Compensation System (WCS), ensuring accuracy, timeliness, and compliance with established policies and procedures.
- Monitor employee leave status, maintain confidential leave records, generate management reports, and analyze leave data to support workforce planning and operational needs.
- Ensure Agency compliance with the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Workers' Compensation Law, Paid Family Leave regulations, collective bargaining agreements, and applicable City personnel policies.
- Review and process Workers' Compensation claims, ensuring statutory deadlines are met and all required documentation is accurate and complete.
- Develop and implement process improvements, maintain internal controls, participate in audits and special projects, and prepare reports and recommendations to support management decision-making.
CIVIL SERVICE STATUS Only those who are permanent in the Principal Administrative Associate civil service title, applicants who are reachable on the Principal Administrative Associate open competitive list, and applicants as indicated below will be considered.
REMOTE WORK This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.
To Apply: Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
Skills they'd like
- Knowledge of leave policies and related laws and rules
- Excellent written and verbal communication skills
Before you apply
The fine print.
Where you have to live
Live in NYC within 90 days (usually)
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Sources
Straight from the city.
Updated every day from the city's job data (last city update September 21, 2026). You apply through the official posting.
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