Administration & Human Resources
Administrative Assistant
$68,209 to $104,239 a year
Posted until October 24, 2026 · posted August 25, 2026
Requirements
Diploma + experience
Exam
Competitive title
A job title where you show you are right for it by passing a competitive exam: multiple-choice, practical, education and experience, or a mix. On our job pages this shows as "Civil service exam title".
From ≈ $32.79 an hour · $2,623 every 2 weeks, before taxes (40-hour weeks).
NYC minimum wage is $17/hr. This beats it by $15.79/hr, with health insurance and a pension on top.
What you'd have made
$2,614 If you'd started this job 2 weeks ago, at this pay, before taxes.
An hour of this job pays for about 10.9 subway rides ($3 fare).
Price anything in hours of this job
Check yourself
What they actually ask for.
High school diploma plus experience
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible
clerical/administrative
experience, one year of which must have been in an administrative capacity or supervising staff performing
clerical/administrative
work of more than moderate difficulty;
or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible
clerical/administrative
experience including one year of the administrative supervisory experience described in
"1"
above;
or
Read the rest of the requirements
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible
clerical/administrative
experience including one year of the administrative supervisory experience as described in
"1"
above;
4. Education and/or experience equivalent to
"1",
"2",
or
"3"
above.
However, all candidates must possess the one year of administrative or supervisory experience as described in
"1"
above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in
"1"
above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Quoted word for word from the official posting. The label above is ours, read from this text; if they disagree, this text wins.
The work
What the job is.
The New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents.
Read the rest, from the posting
DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.
The Division of Legal Affairs seeks a highly organized, proactive, and detail-oriented professional administrative assistant to provide executive-level administrative support to the Office of the General Counsel.
The selected candidate will work closely with the General Counsel’s Executive Assistant and serve as a key administrative partner responsible for coordinating and executing administrative functions, enhancing internal processes, and ensuring the efficient day-to-day operation of the Division.
Primary Responsibilities
- Provide executive-level administrative support to the Office of the General Counsel.
- Manage calendars, meetings, and conference logistics.
- Draft, review, and transmit/receive confidential correspondence, presentations, briefing materials, reports, and meeting agendas.
- Coordinate and monitor the Division’s legal request intake form through SharePoint, and assignment tracking.
- Administer and maintain the Division’s SharePoint site, document repositories, and internal resources.
- Coordinate the Freedom of Information Law (FOIL) appeals process by monitoring appeal submissions, routing appeal submissions, tracking deadlines, and preparing periodic reports.
- Coordinate recruitment activities including interview scheduling, candidate communications, onboarding, and orientation.
- Maintain organizational charts, attorney assignments, personnel records, distribution lists, and administrative databases.
- Develop, update, and maintain Standard Operating Procedures (SOPs), workflow documentation, and administrative reference materials.
TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE OR REACHABLE ON THE PRINCIPAL
ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST.
Skills they'd like
- Excellent organizational, analytical, and project coordination skills, including proactive follow-up.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to work as part of a team to complete assignments and deliver projects.
- Exceptional written and verbal communication skills.
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience with SmartRecruiters, NYCAPS, CityTime, FMS, or similar City systems is preferred.
- Experience supporting staff in a legal, governmental, or executive office environment.
Before you apply
The fine print.
Where you have to live
Live in NYC within 90 days (usually)
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
How to apply, from the posting
All resumes are to be submitted electronically.
Current City Employees: Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID#788629.
All other applicants: Please go to www.nyc.gov/careers/search and search for Job ID#788629.
Read the rest
If you do not have access to a personal computer: Please visit your local public library.
Most public libraries have computers available for use.
No phone calls, faxes or personal inquiries permitted.
Only those applicants under consideration will be contacted.
For more information about DOT, visit us at: www.nyc.gov/dot.
Sources
Straight from the city.
Updated every day from the city's job data (last city update September 21, 2026). You apply through the official posting.
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